Membership Committee procedures

This article describes Membership Committee procedures, and should be reviewed and updated regularly by Membership Committee members.

Adjusting expiry dates

A member’s expiry date can be edited using the membership database editor, but this should only be done in unusual circumstances to correct a previous error. Adjustments to expiry dates should be posted to the membership committee mailing list, with an explanation for the adjustment; this information should also be added to the notes field in the player record. The membership editor must not be used for processing renewals or new memberships, or else player accounts will not balance, and membership expiries may automatically revert to earlier values in future.

Manually adding members

This procedure is for manually adding members to the database. It should only be followed for members who do not sign up online themselves.

1. Log onto the membership database editor using your regular NASPA (not NASPAWiki) password. If you are told that you do not have permission to access the editor, ask a member of Web Committee to grant you that permission.
2. Search for the new member in the database. The database includes all rated members, and it is essential for the correct functioning of the rating system that existing members be assigned their new NASPA IDs rather than that new records be created for existing members. If you aren't sure, query the member.
3. If a new member is found, edit his/her record. Add their NASPA ID (“next”) and expiry date (“2010-12-31”) by clicking on “Set up new member”, and update any contact information that came with the payment.
4. If you need to add a new member, enter their NASPA ID as “next” and then their full name, before clicking the button to add them. Once you have added the record for the new member, enter their expiry date and contact information as above.
5. If the member has provided an email address, click on the “Welcome” button to send them their welcome email.
6. Make sure that John Chew is advised of the membership fee paid, if any.

Processing mail-in renewals

1. At the shell prompt, carefully enter:

 process-mail-in-renewal YEARS AMOUNT NASPA_ID

Reassigning NASPA IDs

At present, reassigning a NASPA ID requires ssh access, and therefore requests (typically associated with upgrading regular members to committee members) should be referred to John Chew

1. At the shell prompt, carefully enter:

 renumber-player OLD_NASPA_ID NEW_NASPA_ID