Revision as of 13:16, 14 September 2010

NASPA has a large number of volunteer committees. For the sake of their smooth operation, we ask that committee members follow these committee rules.

Chair

Each committee should have a chair and an assistant chair. Committee members should choose people for these positions from amongst themselves. The chair’s duties are as follows:

• To communicate with the Executive Committee, keeping them abreast of the committee’s activities and receiving requests for additions to their agenda.
• To communicate with the public about the committee’s activities as necessary.
• To maintain the committee’s NASPAWiki page.
• To maintain the committee’s Yahoo! group.
• To cast a vote to break ties when the rest of the committee is deadlocked.

The chair’s duties may be shared among two or more cochairs, or specifically delegated to other members.

The assistant chair’s duty is to fulfill the duties of the chair when the chair is unable to do so.

Communications

The committee should communicate internally through the Yahoo! group set up for it by the Web Committee. This is to provide an archive of the committee's deliberations for future reference by new committee members.

Where possible committee members should communicate committee business to the Executive Committee through the chair. This is to reduce the Executive Committee’s number of ongoing conversations by an order of magnitude.

When a committee needs to make a major public announcement, the chair should discuss the announcement with the Executive Committee, who will coordinate with the chair, the Web Committee and the Spokespersons to determine the ways in which the announcement will be made.

Agenda

Each committee typically has one or more ongoing agenda items assigned by the Executive Committee, such as “maintain the rules” or “oversee tournaments”. In addition:

• All committees should respond promptly to inquiries from the public
• Committees with closed membership should determine and oversee the process by which their members are replaced.
• Committees should document their procedures.