Revision as of 22:27, 6 May 2012

The 2012 National SCRABBLE Championship will take place on August 11-15, 2012 at the Royal Pacific Resort in Orlando, FL. Further details will be posted here as they become available.

Registration

Online registration is now available; a list of registered players is also available. If you’re in a hurry to register now, you can just click on the link above; the rest of this section describes in detail the various terms and conditions of registration, most of which are discussed on the registration form.

Registration opened on December 1, 2011. It will close on August 1, 2012, after which players will only be accepted if they do not make a division odd.

Collins Division

If there is sufficient demand this year, there may for the first time be a separate division of players playing using the Collins lexicon. Because of the uncertain demand and its effect on the logistics of the tournament, there will be unusually strict conditions placed on registration in this division.

The division will be contested only if there are at least 40 paid registrants as of May 4, 2012. If numbers fall short of that target, registered players have certain options that are discussed in detail here.

Eligibility

To play in the NSC, you must (1) be a NASPA member, and (2) have played in an officially sanctioned SCRABBLE tournament to earn an official tournament rating. If you live in the United States or Canada, that rating should be a NASPA rating; if you live elsewhere it may be a WESPA rating or other comparable national rating.

This year’s Championship has four regular (OWL) divisions, split at (OWL) ratings of 1700, 1400 and 1100. Entry fees are $175 for Division 1 and $150 for Divisions 2–4. Unlimited play up will be permitted: anyone can play in Division 1, but for example only players rated below 1100 can play in Division 4. Unlike past years, the rating used for division placement will simply be your tournament rating as of August 1, 2012, not a peak rating.

In the unlikely event that a player’s first rated tournament takes place between the end of the registration period and the beginning of the NSC, the rating that they earn at their first tournament will be considered their rating for division eligibility should they be accepted for late entry into the NSC.

There are no rating restrictions on playing in the CSW division.

Entry Fees

The base entry fee for Division 1 and the Collins Division is $175; for Divisions 2–4, $150.

Youths, defined as those whose 18th birthday is after August 11, 2012, may pay $50 to play in any division.

The above fees will be increased by $50 after June 30, 2012. For example, a Division 1 player signing up on July 4, 2012 would pay $225.

Players accepted after the close of registration on August 1, 2012 must pay a $75 late penalty. For example, a youth signing up on August 10, 2012 would pay $175.

Players not staying at the host hotel for the duration of the event must also pay a commuter/facility fee of $50 (does not apply to those local to the Orlando area). Verification of status as a hotel guest will be performed at registration/check-in and throughout the event.

Fees payable are computed based on when (Central Time) funds are received in full. If you are not paying right away online at the moment when you register, please be sure to allow enough time for your mailed payment to reach us.

Division Changes

To change divisions after you have registered, please email the organizing committee at nsc@scrabbleplayers.org. Division changes are subject to the following conditions:

• After registration closes on August 1, 2012, if your division change would increase the number of players who may potentially have to have byes (if you would make two divisions odd, or would make a larger division odd), you will be waitlisted until this is not the case.
• If you registered for the Collins division, you may not move to a TWL division if this would cause the Collins division to drop below 40 players.
• If you move to a division with a higher base entry fee, the change will not take effect until you have paid the difference in entry fees.
• If you move to a division with a lower base entry fee, the difference in entry fees will be refunded to your credit card (if that is how you paid), or by check or cash at check-in otherwise.

If your rating rises above the limit for the division in which you registered, you will automatically be moved to the lowest division for which you qualify.

Refunds

If you paid your tournament fees by credit card, any credit owing to you will be issued to your card; otherwise, we will mail a check to your membership address as shown in your member profile. No refunds will be issued after the refund deadlines described below.

If you register in one of the OWL divisions (1–4) and decide you need to cancel your registration, we will refund your entry fee (and commuter fee, if applicable), if you so request by August 1, 2012.

The situation in the possible CSW division is more complicated, and if you are not registered in the CSW division, you do not need to read the following section.

CSW Division Refunds

Because of uncertain demand for the CSW division, stricter rules apply concerning refunds. Please read this policy carefully, and email us if you have any questions. This section was changed significantly on January 3, 2012 to permit refunds in more situations, at the suggestion of Dave Koenig.

Until April 6, 2012: Refund requests and division change requests will be honored unconditionally.

From April 7 to May 6, 2012: If there are 40 or fewer paid registrants, your refund or division change request will remain pending until there are 41 paid registrants, or May 7, whichever comes first. If there are 41 or more paid registrants, we will honor refund or division change requests in the order in which they are received, provided they do not make the number of paid registrants drop below 40.

On May 6th, a decision will be made whether or not the CSW division will take place, based on whether or not there are 40 paid registrants; if the division is cancelled, paid registrants will be offered the following three choices: transfer to a TWL division (with $25 refund if switching to Division 2–4), credit toward a future NSC or similar event's entry fee, or refund less $10 handling fee.

From May 7 to July 31, 2012: As long as there are 41 or more paid registrants, we will honor refund or division change requests in the order in which they are received, provided they do not make the number of paid registrants drop below 40.

After August 1, 2012: Refunds and division changes are not permitted.

Conditions

By registering for the NSC, you agree to abide by the NASPA Tournament Rules and Code of Conduct. In particular, some games at this tournament, probably the highest Division 1 board without a Gibsonized player, will be annotated live. If you refuse to play a designated game with annotation, you will forfeit it, and may at the director’s discretion be assigned a spread penalty of −200 points.

A Minor Release and Consent form can be downloaded for players who have not reached the legal age of majority. It can be mailed with your registration or alone if you have paid online to Chris Cree. Alternatively, it can be signed by the accompanying parent or guardian at the NSC in Orlando.

Please read our player bulletin, and check it again for last-minute updates before you travel to the event.

The Championship Committee reserves the right to modify the above to account for unforeseen special circumstances.

Hotel Information

Online hotel registration is available at the Royal Pacific website. Hotel rooms can also be booked by calling 866-360-7395 and mentioning that you are with the National Scrabble Championship 2012 Organization.

Group rates beginning at $175 per night plus tax are available (currently, taxes total 12.5%). Discount rates are also available on suites. Group rates are available from three days before the tournament to three days after the tournament. Rooms must be booked no later than 6:00 p.m. on July 18, 2012 to receive the group rate.

An extra person charge of $25.00 per person, per night applies for occupancy of a room by more than two persons. Children under 18 stay free in their parent's room using existing bedding. Roll-a-way beds are $25.00 per night.

Parking is available for $15 per car, per day for self parking, and $22 per car, per day for valet parking. 6.5% sales tax applies to both rates. Rates and tax subject to change.

Check-in time is 4:00 p.m. (earlier check-in will be accommodated based on availability). Check-out time is 11:00 a.m.

Roommate/Ride Wanted?

If you need a roommate and would like a listing here, please contact Dallas Johnson and specify your requirements: male, female or either, smoking or nonsmoking, etc. He will put a listing in this section. If you already have a room, please include in your email what nights your room is reserved. You can list your email address or phone number. Several people successfully found roommates for the NSC this way.

IMPORTANT: When you get your roommate or ride, please contact Dallas so he can remove your listing.

Roommate Wanted:

Sharon Freeman is looking for a female roommate (non smoking) to share a room at the host hotel. She has a reservation for a 2 bed room, checking in on Friday, Aug. 10 and checking out on Wednesday, Aug. 15. Contact her by email at sharonva63@yahoo.com

Rebecca Owen is looking for 1 to 2 roommates to help defray expenses. Contact her by email at rebriv9@gmail.com or rebscrabble@gmail.com or by phone at 323-936-1667.

Gene Rawlins has one roommate and is looking for one more roommate of either sex; non-smoking preferred. He has a room booked at the host hotel, checking in on Friday, Aug. 10 and checking out on Wednesday, Aug. 15. Contact him by email at generalwins@aol.com or by phone/fax at 416-208-2007.

Ride Wanted:

Check-In

To play in the first round on Saturday morning, you must check in between 10:00 A.M. and 10:00 P.M. on Friday at the NSC check-in desks in the lobby outside the playing area. You may ask a friend to check in for you by proxy, if you cannot check in in person. If possible, please email us at nsc@scrabbleplayers.org to warn us in advance of proxy arrangements. If you check in by proxy, but do not show up to play, then neither you nor your proxy will be permitted to check in by proxy at future events. If you do not check in before the desks close at 10:00 P.M., you may join the championship in progress as soon as it is convenient for the pairings staff to add you back in; this may not take place before Sunday morning. No refund will be issued to latecomers.

When you check in, you will be given an announcement sheet. This is to reduce the number of announcements that have to be made on Saturday morning, so that the event can get underway quickly. You are responsible for reading the announcements and schedule!

Schedule

Here is an overview of events at the championship that have been booked so far. For full details, please consult the 2012 NSC Schedule as the event draws nearer.

Friday, August 10, 2012

Registration, Staff/Director Early Bird Tournament, Staff Committee Meeting, Staff/Committee Dinner

Saturday, August 11, 2012

Rounds 1–7, Advisory Board Dinner Meeting, Trivia Contest

Sunday, August 12, 2012

Rounds 8–14, Director Meeting, Director Reception

Monday, August 13, 2012

Rounds 15–21, Town Hall meeting

Tuesday, August 14, 2012

Rounds 22–28

Wednesday, August 15, 2012

Rounds 29–31, Prize Ceremony

Donors

If you are interested in donating prizes to events at the championship, please email us at nsc@scrabbleplayers.org.

Sponsors

For information about sponsorship opportunities at the championship, please contact Chris Cree.

Prizes

This section will be updated when the initial event budget is prepared.

For full details, see the prize table when it is published.

If there is a Collins division, half of the entry fees collected will be returned in its prize fund. If 40 players pay $175 each for a total of $7,000, the $3,500 prize fund will be paid out as follows: $1,500 (1st), $600 (2nd), $500 (3rd), $400 (class prize, middle third), $300 (class prize, bottom third), $200 (miscellaneous prizes, such as high game).

Format

The NSC will be paired using tsh along the lines of past events. In each round, the top contenders are paired with each other, and everyone else is paired Swiss. These two groups, contenders and noncontenders, are paired with minimal repeats. For example, if there is no way to pair the contenders without at least one repeat, then they will be paired with one repeat.

The maximum number of contenders is 12 in Rounds 1-28, 8 in Round 29, 4 in Round 30 and 2 in Round 31. The contenders are further divided into a subgroup of leaders and non-leaders, if this can be done without increasing the number of required repeats while maintaining at least four players among the leaders. Leaders are paired by repeatedly having the top unpaired player play the lowest-ranked player that can catch up to them. Non-leaders are paired Swiss.

For further information about this pairing system, please refer to the section on Chew pairings in the tsh documentation. tsh configuration files for each division will be found at this website: Division 1, Division 2, Division 3 and Division 4.

Staff

Organizer

Chris Cree

Director

Dallas Johnson

Master of Ceremonies

Alan Stern

Activity Director

Robin Gates

Division leaders

Division 1: John Robertson

Division 2: Bryan Pepper

Division 3: Dan Stock

Division 4: Cornelia Guest

Collins: Jason Idalski

Division assistants

Division 1: TBA

Division 2: TBA

Division 3: TBA

Division 4: TBA

Collins: TBA

Webmaster

John Chew

Data Entry

Tim Crotty

Reese Daniel

Chris Wiegand (unconfirmed)

Internet reporter

Sherrie Saint John

Annotators

Kate Watson

Dee Segrest

Other Volunteers

Thursday, August 9

Volunteers are needed to help prepare the playing room for the tournament.

Friday, August 10

Volunteers are needed to help with registration and check-in.

10:00 A.M.-12:30 P.M.

• Lila Crotty (10:00 a.m. - noon)

12:30 P.M.-3:00 P.M.

3:00 P.M.-5:30 P.M.

• Lila Crotty (4:00 - 6 p.m.)

5:30 P.M. -8:00 P.M.

8:00 P.M. - 10:00 P.M.

Saturday to Wednesday: Game Days

Tidy-People

Tidy-people will help straighten up and dispose of trash at the end of their sessions.

• Div 1: Mary Rhoades
• Div 2: Caesar Jaramillo
• Div 3: Lila Crotty
• Div 4:
• Collins:

Laptops for Adjudication

We will need at least 10 laptops for adjudications. The laptops will need the latest version of ZYZZYVA. Please be sure the correct word list in operations and disable your screensaver in the playing area during games.

Clean and Pack

We need about 15 Clean and Pack volunteers to help collect and box NASPA tournament supplies to be shipped back to the storage facility after the awards ceremony on Wed., Aug. 15.

Unassigned Volunteers

Following is a list of those who have volunteered, but do not yet have a specific assignment:

• Michael Ludin
• Art Moore
• Asif Ali
• Judy Newhouse
• Ginger White

Vendors

If you have a product to sell to SCRABBLE players, this is the place to do it. Hundreds of the most avid fans of the game will be in one place with money ready to spend at your table. To become an NSC vendor, print out, date and sign two (2) copies of the 2012 NSC Vendor Agreement and send both executed copies to Dallas Johnson, 4880 Heights Drive, Stow, OH 44224, along with the required payment for extra tables, if you wish to exhibit on more than one table.

If you have questions about becoming an NSC vendor, please contact Dallas Johnson.

Vendors whose Vendor Agreement has been received and approved by NASPA (with payment made, where applicable) are listed below:

• Gene Tyszka - digital game timers, game boards, tile racks, possible Protiles agent

Further Information

This page will be updated as the event draws nearer. If you have urgent questions about the event, please email us at nsc@scrabbleplayers.org.